What Is Sales Tax?
Sales tax is a state-imposed tax on the sale of goods and certain services. It is collected by businesses at the point of sale and then remitted to the appropriate tax authority. Sales tax rates and regulations vary by state, county, and city, making compliance a key concern for business owners.
📌 Who Needs to Collect Sales Tax?
- Businesses that sell taxable goods or services in states where they have nexus (a tax connection).
- Online sellers and e-commerce businesses may also be required to collect and remit sales tax based on economic nexus laws.
💡 Pro Tip: Check the specific requirements in the states where you operate to determine if you must collect sales tax.
Understanding Use Tax
Use tax applies when sales tax was not collected at the time of purchase. Businesses are responsible for paying use tax on taxable purchases when:
✅ Goods are bought from out-of-state vendors without sales tax and used in a taxable state.
✅ Equipment or supplies are purchased for business operations without paying the correct tax.
📌 Example: If a business in Texas buys office furniture from an online retailer that does not charge Texas sales tax, the business must report and pay use tax on that purchase.
Economic Nexus and Remote Sellers
With the rise of e-commerce, states have implemented economic nexus laws, requiring online businesses to collect sales tax based on their revenue or number of transactions in a state.
💡 Key Considerations for Remote Sellers:
- Each state sets its own threshold for economic nexus (e.g., $100,000 in sales or 200+ transactions).
- If you exceed the threshold, you must register, collect, and remit sales tax in that state.
- Platforms like Shopify, Amazon, and eBay may handle tax collection, but sellers must still ensure compliance.
📌 Did You Know? The 2018 South Dakota v. Wayfair ruling allowed states to enforce economic nexus, significantly impacting online businesses.
How to Stay Compliant with Sales and Use Tax
✅ Register for a Sales Tax Permit – Before collecting tax, businesses must register with the state’s tax authority.
✅ Charge the Correct Sales Tax Rate – Rates vary by state, county, and city, so ensure accurate calculation.
✅ File and Remit Sales Tax on Time – Each state has different filing deadlines (monthly, quarterly, or annually).
✅ Keep Accurate Records – Maintain invoices, exemption certificates, and tax filings for audit protection.
✅ Monitor State Law Changes – Tax laws evolve frequently; staying informed helps avoid compliance issues.
Facing Sales Tax Challenges? We Can Help!
Managing sales and use tax can be overwhelming, but JMDXY Services is here to assist. From sales tax registration and compliance to audit support and dispute resolution, our team ensures your business remains compliant while minimizing risks.
📞 Need expert guidance? Contact us today for a consultation!